How to get a death certificate in california
Vital records: (where to find birth, marriage, death and
Although the Department of Public Health Vital Records is unable to process online orders, we have partnered with VitalChek Network to provide this service starting January 11, 2021 for your convenience. VitalChek accepts debit cards as well as MasterCard, Visa, American Express, and Discover credit cards. In addition to the certified copy fee, all debit and credit card orders will be charged a $9.00 special handling fee.
The Los Angeles County Office of Vital Records does not have any records for deaths that occurred in Pasadena and Long Beach. Please see the following for vital records information in these areas:
Alternate sources for death records | 5-minute find
Some California counties maintained death records prior to 1905. Check the databases below to see if your ancestor’s death record is available. If not, you’ll have to go for your ancestor’s death date and location in other records.
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Late registration of birth/death
The San Francisco Department of Public Health issues newborn certificates approximately 4 weeks after the birth date and for birth years up to 3 years old, as well as death certificates for events occurring up to 3 years ago.
This office is required by state law to provide two types of certified copies to requesters: approved and informative. Both are authenticated copies of the original document that our office has on file. Records and information are only available on certified copies of the record and cannot be obtained via fax, email, or telephone. Requesters for an authorized copy must sign a statement under penalty of perjury stating that they are a “authorized person” as defined by Health and Safety Code section 103526. (c).
There will be a non-refundable record search fee. A certified copy of the record will be released if the record is discovered. A fee is charged for each additional authorized copy. A Certificate of No Record will be released if the record is not discovered. Purchases can be made in person or by mail. We regret that orders for approved copies cannot be expedited. Please plan ahead of time.
How to order birth or death certificates online
Despite the fact that vital records are public documents, California law prohibits the public inspection of certificates. Requests for copies can be made by anyone, but only those who are authorized under California law can obtain authorized certified copies of death records. Those who are not allowed to receive an authorized certified copy will receive a certified copy with the words INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY written on it.
If you’re going to the Recorder’s office in person, don’t sign the form until you’ve submitted it to them. You must complete the sworn statement on the request form, sign it before a notary public, and have your signature accepted in order to receive an approved certified copy other than in person.
If you’re mailing your order, you’ll need to sign the sworn statement in front of a notary public, who will also need to fill out a Certificate of Acknowledgment. If you request an approved certified copy by mail but do not include a notarized statement, your request will be deemed incomplete and will be returned unprocessed.